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This Privacy Notice sets out how Times Travel Limited trading as UmrahXpress, registered at 13 Station Road, London, SE25 5AH, United Kingdom, and incorporated in the United Kingdom, and its associated trading names, protects the privacy of your personal information.

UmrahXpress is a reputed agency and we fully admit the importance of your personal data. Here we declare the privacy policy to protect your personal information.

Why do we collect this information and what for?
Being a travel agency, we need some of your information to reserve your rooms in Mecca and Medina. To manage your flights for Hajj and Umrah, we also need the following information during the course of relationship.
a. Personal and contact details, such as title, full name, contact details (address, telephone and email address)
b. Passport number, date of birth and nationality – if required by the respective airline
c. Payment information: card number, security number, expiration date and cardholder name
d. Frequent flyer numbers, car rental programme and hotel room preferences (if applicable)
e. Dietary requirements and health issues (if any) relevant to your travel arrangements or required by the relevant travel service provider(s) (e.g. accommodation or tour providers).
f. Information provided by filling forms on our website – e.g. email address, where you heard about us and your travel preferences. This information will be used to keep you up to date with all our latest offers and products
g. Call recordings – calls may be recorded for the purposes of quality control and staff training
h. Social media – by interacting with the social media features on our website (Facebook, Twitter or Instagram) you will be bound by the privacy policies of the respective social media companies
i. IP address and cookies – When you access our website our servers may record data regarding your device and the network you are using to connect with us, including your IP address

How will we collect this information?
We collect the above mentioned information from the following sources.
a. Information generated about you when you purchase or make enquiries, regarding a travel arrangement; via the phone, email or website
b. When you subscribe to receive marketing from us (e.g. e-newsletters)
c. When you speak to our customer services team
d. When you enter competitions or register for promotions

We may need to collect your personal information from the third party. In a situation where someone else is making reservations on your behalf or you are making reserving a package for someone. In any case we will rely on the authority of the person making the travel booking to act on behalf of any other traveller on the booking. It is agreed, you have obtained the consent of the other person for us to collect, use and disclose the other person’s personal information in accordance with this Notice.

What do we use your personal data for and what is the lawful basis for doing so?
3.1 Contractual
a. In order to perform our duties as a travel agent. The consequences of not providing this information is that we will be unable to complete your booking.
b. Personal and contact details are used for the purposes of completing the travel bookings you make on our site. Similarly, payment information, passport numbers, date of birth, frequent flyer numbers and dietary requirements.
3.2 Legitimate interest
a. For direct marketing communications and related profiling to help us to offer you relevant products and services, including deciding whether or not to offer you certain products and service.
b. Your information may also be utilised for broader reasons, such as: to provide you with travel confirmation and updates on your itinerary, to manage your booking and to allow us to contact you for customer service.
c. We may use your personal information to send you targeted marketing activities; about special offers, new products or competitions. These may include emails, text messages and data messages. If you do not wish to receive such information, you may ask us in writing not to receive it.
3.3 With your consent
a. In specific situations, we can collect and process your data with your consent. For example, when you tick a box to receive email newsletters, your personal information may be used, with your explicit consent, to send you relevant promotional fares.

With whom do we share your personal data?
We may share your information with the following entities:
a. Primary suppliers: airlines, hotels, tour operators, transfer providers, car rental and ziyarat providers who fulfil your travel reservation
b. An individual making a third-party reservation, on your behalf
c. Third parties who provide services on our behalf, including credit card processing, business analytics and fraud prevention
d. As required or authorised by applicable law, and to comply with our legal obligations
e. Times Travel Limited trading as UmrahXpress is a global business and includes operations outside the EEA. Your personal information may be disclosed to our overseas related entities in order for us to complete your travel booking and/or to enable the performance of administrative, advisory and technical services, including the storage and processing of such information. We will ensure that any such international transfers are either necessary for the performance of a contract between you and the overseas recipient or are made subject to appropriate or suitable safeguards as required by your local data protection laws

For how long do we keep your personal data on file?
a. Personal data is retained as long as is necessary, for the purpose that it was originally obtained
b. To protect us against any contractual claims, generally for a period of 6 years
c. Records are kept in line with legal and regulatory requirements / guidance

Your rights
Below is a list of the rights that you have regarding the personal information that we process. You have the right to
a. Confirm with us that we are processing your data
b. Request access to the personal data we hold
c. Have data amended if it is inaccurate or incomplete
d. Request that we delete your personal data if there is no compelling reason for its continued processing
e. Request that we remove your consent
If you wish to exercise any of the above rights, please contact us on info@umrahxpress providing details of your request.
If you are dissatisfied with our data processing activities, you have the right to complain to the Information Commissioners Office (ICO) https://ico.org.uk/concerns/